Kansas Fights Addiction

FAQs will be compiled and shared publicly as new questions and information become available. Below is a list of initial questions we anticipate arising:

1. How many applications may one community or one organization submit?

Communities and organizations can submit more than one application when and where applicable, however, funding is limited. Organizations and communities are encouraged to collaborate to maximize impact and minimize the number of applications. The KFA Act requires at least 1/8 of awarded funding each year be spent in each of the four congressional districts, thus geographic distribution will be considered when making awards.

2. If an entity received direct funding from the MFAF, can it also receive KFA funds from the settlement?

Yes. However, applicants should clearly describe the need for KFA dollars, ensure that funding is not supplanted, and include MFAF budget and planned activities.

3. What if my organization does not know or is unable to obtain information related to what its local MFAF funds are being used for?

While it is not required that applicant organizations coordinate activities with MFAF activities, it is strongly encouraged to ensure that no duplication is occurring and funds are being best utilized and leveraged. It will be expected that any awarded grantees will make their best effort to collaborate with MFAF and other opioid and SUD-related funding sources in their community.

4. Are letters of support required?

No. However, letters or documentation from other funding sources detailing their investments in the project may be considered.

5. Are churches and religious organizations eligible to apply?

Yes, active churches and religious organizations in good standing with the IRS are eligible to apply. If a nonprofit organization does not file a 990 form to the IRS, the organization will be required to submit a W9 with the organization’s EIN. Additional details on required financial documents are listed in the “Components of Online Application” section of the RFPs and Responsive Grant Program Information Packet.

6. Are nonprofits other than 501(c)(3) organizations eligible to apply?

Yes, active nonprofit organizations in good standing with the IRS are eligible to apply. If a nonprofit organization does not file a 990 form to the IRS, the organization will be required to submit a W9 with the organization’s EIN. Additional details on required financial documents are listed in the “Components of Online Application” section of the RFPs and Responsive Grant Program Information Packet.

7. What if my nonprofit organization has not had a formal audit completed?

According to Kansas Statute 17-1763, a charitable organization with annual contributions over $500,000 must file an audited financial statement prepared by an independent CPA. If your nonprofit organization is not required to file an audited financial statement in accordance with the State of Kansas, then this request will be noted as such and waived.

8. Are indirect operating expenses allowed?

Direct operating expenses are allowable costs under the proposed grant project. All indirect operating expenses must be 10% or less of the total direct costs. This grant opportunity is not intended to serve as a general or core operating grant but rather for projects related to the specified allowable strategies. Indirect costs are expenses that cannot be directly attributed to a specific cost object, such as a particular project, product, or region. Unlike direct costs, which are directly associated with a specific project cost, indirect costs serve broader purposes within the organization. Indirect costs represent administrative expenses associated with the cost of doing business that are not readily identified project activities. Indirect costs, also referred to as facilities and administrative costs (F&A), are incurred for the benefit or joint objectives of a specific project and organizational activities. These costs are allocated equitably across all your organization’s activities. Examples include costs for clerical and managerial staff, office space rental, and utilities.

9. Will my grant be considered if it includes a capital project?

Yes, capital projects will be considered. The KFA grant program defines capital as individual items over $5,000 with a useful life of one (1) year or greater. However, capital projects will be reviewed on a case-by-case basis and will require extensive review and consideration. Capital projects must be deemed necessary to successful implementation of the proposed project and an allowable expense associated opioid abatement strategy.
Applications are required to include a copy of vendor quote(s) for the project(s), uploaded under Grantee Project Documents within Fluxx, to be considered complete. Capital funding will be paid only to the applicant organization; no sub-granting of capital funds to other organizations is allowed. Additional Capital Guidelines can be found in Fluxx within the application under Required Documents.

10. Are fiscal agents/sponsors allowable under this funding?

Fiscal agents/sponsors are allowable only if the fiscal agent/sponsor organization is directly providing a portion of the services under the grant itself. An entity serving only as a pass-through entity is not allowable.

11. Can you further define or provide examples of what is considered supplantation?

The Kansas Fights Addiction Act prohibits grantees from replacing existing funding with KFA funds. Replacing existing funding or efforts would be considered supplantation. However, supplementing, adding to, expanding, or enhancing existing work is allowable. For example, if a city were to decide to reduce or replace previously allocated city funds with KFA funds to support an existing abatement program, this would be considered supplantation and unallowable.

12. Where can I find the scoring rubric for reviews of applications for the MOUD RFP?

The KFAB-approved scoring rubric can be found here.

13. Where can I find the scoring rubric for the Responsive Grant Program?

The KFAB-approved rubric can be found here.

14. If our request for funding is approved, what are the next steps?

KFAB-approved applications will receive an email notification of award, followed by the Letter of Agreement (LOA) from Sunflower Foundation. The LOA includes, but is not limited to, payment and reporting schedules, which are dependent upon size and length of grant.

Grants Management System (Fluxx) Questions

15. Where do I find the Kansas Fights Addiction (KFA) Grant Management System to submit my online application?

The KFA grant program uses an online grants management system called Fluxx. KFA Fluxx registered individuals can access the online portal and application.

16. When should I register within the Fluxx system and how quickly will I gain access?

We recommend prospective grantees register within the grant management system as soon as possible, but no less than 5 business days prior to the deadline. When you register, your registration is required to be reviewed and approved by Sunflower Foundation staff. To ensure you can access the system in a timely manner, please register in advance. Once your registration is approved, you should receive an email notification and be able to sign into the system using the email address you entered for your Primary Contact.

17. OK, I’m ready to fill out the online application… now what?

To create a Fluxx account for KFA, set up an account through the online portal. 
• Click on “Create an account now” (lower right side of screen) and follow instructions.
• When your registration has been processed and approved by staff, you will receive an email with your Fluxx username and a link to set your password.
• Use your login/password to enter the KFA Fluxx portal. The KFA Application Technical Assistance Guide will walk you through how to register and navigate the system.

18. My organization is already registered in the KFA grants management system from previous RFP announcements and already has a KFA Fluxx login. Do I need to create a new account for this grant?

No, you and the organization do not need to register again. You can use the login and password associated with your account. If you know your organization is already registered in Fluxx, but you do not have an individual login, you will need to create a new account. Your account will be linked to your organization when approved by staff. You will receive an individual username and password to access the grants management system.

19. My organization is already registered in the Sunflower Foundation grants management system. Do I need to create a new account with KFA?

Yes, organizations will need to create a new account within the KFA Fluxx portal. The Sunflower Foundation and KFA grant programs both use Fluxx, but the grants management system and portals are separate from each other. Organization and grant information are not shared between systems.

20. While completing my application within the KFA Fluxx system, why am I getting a warning that I did not upload a required document within my application?

When uploading documents, please ensure you click on the green plus sign next to the appropriate document type. If you upload all required documents but do not click on the appropriate green plus sign, the system does not recognize the document you uploaded as that required type. For example, if you upload your 990 using the “Audit” green plus sign, the system will assume the document is an audit and not a 990, thus will assume you have not uploaded all required documents.