FAQs will be compiled and shared publicly as new questions and information becomes available. Below is a list of initial questions we anticipate arising. FAQs will be posted on the Sunflower Foundation website.

Where do I find the Sunflower Foundation Grant Management System to submit my online application?

The online application will open on June 17, 2024, and can be found on the KFA Portal.

How many priority areas and strategies may an entity apply for?

Entities may apply for multiple strategies within one priority area or across priority areas. Applicants should include goals and responses in the application that reflect activities for all strategies selected.

Will there be an opportunity to renew the grant if awarded?

The Kansas Fights Addiction Grant Review Board has not established funding priorities for futures years at this time. The board is completing a needs assessment that will assist in future funding strategy development.

If an entity was awarded a 2023 KFA Grant, can it reapply for this RFP?

However, this funding opportunity is prioritizing new projects and is not intended to be a renewal of previous grants funded by the KFA board. The 2023 and 2024 RFPs are intended to provide short-term funding for immediate needs while the comprehensive needs assessment is completed. The needs assessment is expected to wrap up around the end of 2024 to early 2025 and will be used by the KFA board to guide future funding opportunities. To learn more about the needs assessment or to get involved, visit United to Transform.

If an entity received direct funding from the MFAF, can it also receive KFA funds from the settlement?

Yes, however, these applicants should clearly describe the need for KFA dollars, MFAF budget and activities plans, and ensure that funding is not supplanted.

Are letters of support required?

No.

What if the applicant organization does not know or is unable to obtain information related to what its local MFAF funds are being used for?

While it is not required that applicant organizations coordinate activities with MFAF activities, it is strongly encouraged to ensure that no duplication is occurring, and funds are being best utilized and leveraged. It will be expected that any awarded grantees will make their best effort to collaborate with MFAF and other opioid and SUD-related funding sources in their community.

OK, I’m ready to fill out the online application… now what?

• Sunflower uses an online grants management system called Fluxx.
• Create a Fluxx account with Sunflower:
• Set up an account by going to the KFA Portal.
• Click on “Create an account now” (lower right side of screen) and follow instructions.
• When your registration has been processed and approved by Sunflower grant staff, you will receive an email with your Fluxx Username and a link to set your password.
• Use your login/password to enter the Fluxx portal and the KFA application card will appear and allow you to begin your application on June 17, 2024. The technical assistance guide will walk you through how to register and navigate the system.

*Note – if your organization has registered in the Sunflower Foundation grants management system in the past, you will need to create a new account within the KFA system, which is separate related to KFA grants only and does not connect to information within the general Sunflower Foundation grants management system.

*Note – if your organization has registered in the KFA grants management system for previous RFP announcements and already has a KFA Fluxx login, this login will remain the same and you do not need to register again.

How long will it take to review my application?

Timing is dependent upon scheduled meetings of the Kansas Fights Addiction board. Reviews are scheduled to occur between the months of August and October and will be presented at the following KFA board meeting for board review and approval.

If our request is approved, what are the next steps?

Sunflower Foundation will email a Letter of Agreement/LOA (grant contract), which includes payment and reporting schedule, dependent upon size and length of grant.

How many applications may one community or one organization submit?

Communities and organizations can submit more than one application when and where applicable, however funding is limited. It is highly encouraged that organizations and communities collaborate to maximize impact and minimize number of applications. The Kansas Fights Addiction Act requires at least 1/8 of awarded funding each year be spent in each of the four congressional districts, thus geographic distribution will be considered when making awards.

Are churches and religious organizations eligible to apply?

Yes, active churches and religious organizations in good standing with the IRS are eligible to apply. If a nonprofit organization does not file a 990 form to the IRS, the organization will be required to submit a W9 with the organization’s EIN. In addition, the same financial documents will be requested from churches and religious organizations; financial statements; and audit, if available. 

Are nonprofits other than 501(c)(3) organizations eligible to apply?

Yes, active nonprofit organizations in good standing with the IRS are eligible to apply. If a nonprofit organization does not file a 990 form to the IRS, the organization will be required to submit a W9 with the organization’s EIN. In addition, the same financial documents will be requested from nonprofits; financial statements; and audit, if available. 

What if my nonprofit organization has not had a formal audit completed?

According to Kansas Statute 17-1763, a charitable organization with annual contributions over $500,000 must file an audited financial statement prepared by an independent CPA. If your nonprofit organization is not required to file an audited financial statement in accordance with the State of Kansas, then this request will be noted as such and waived.

Will my grant be considered if it includes a capital project?

Yes, capital projects will be considered. We define capital to include individual items over $5,000 with a useful life of one year or greater. However, capital projects will be reviewed on a case-by-case basis. Capital projects will require extensive review and consideration. Capital projects must be deemed necessary to successful implementation of the allowable associated opioid abatement strategy. Complete grant applications include a copy of vendor quote(s) for the project(s) uploaded under Grantee Project Documents within Fluxx. Capital funding will be paid only to the applicant organization, no sub-granting of capital funds to other organization(s) is allowed.

Where can I find the scoring rubric for reviews of applications for this RFP.

The KFA Board approved scoring rubric/matrix can be found here.

Where can I find the Kansas Prescription Drug and Opioid Advisory Committee’s state plan referenced in the RFP?

Click this link to view the state plan.

Are fiscal agents/sponsors allowable under this funding?

Fiscal agents/sponsors are allowable only if the fiscal agent/sponsor organization is directly providing a portion of the services under the grant themselves. An entity serving only as a pass-through entity is not allowable.

Can you further define or provide examples of what is considered supplantation?

The Kansas Fights Addiction Act prohibits grantees from replacing existing funding with KFA funds. Replacing existing funding or efforts would be considered supplantation. However, supplementing, adding to, expanding, or enhancing existing work is allowable. For example, if a city were to decide to reduce or replace previously allocated city funds with KFA funds to support an existing abatement program, this would be considered supplantation and unallowable.

If an entity would like to apply for more than one grant, do they need to complete more than one confirmation of intent survey?

Yes, the organization should submit one confirmation of intent survey per grant application. For example, if an organization would like to apply for three separate grants for services in different areas of the state, that organization should submit three confirmation of intent surveys.

Are indirect/operating expenses allowed?

Direct operating expenses are allowable costs under the proposed grant project; however, any indirect operating expenses must be 10% or less of the total grant amount. This grant opportunity is not intended to serve as a general or core operating grant but rather for projects related to the specified allowable strategies. Indirect costs are expenses that cannot be directly attributed to a specific cost object, such as a particular project, product, or region. Unlike direct costs, which are directly associated with a specific cost object, indirect costs serve broader purposes within the organization. Indirect costs represent administrative expenses associated with the cost of doing business that are not readily identified project activities. Indirect costs, also referred to as facilities and administrative costs (F&A), are incurred for the benefit or joint objectives of a specific project and organizational activities. These costs are allocated equitably across all your organization’s activities. Examples include costs for clerical and managerial staff, depreciation, office space rental, and utilities.

When should I register within the Fluxx system and how quickly will I gain access?

We recommend prospective grantees register within the grant management system, Fluxx, as soon as possible but no less than 2-3 days prior to the deadline. When you register, your registration is required to be reviewed and approved by Sunflower Foundation staff. To ensure you can access the system in a timely manner, please register in advance. Once your registration is approved, you should receive an email notification and be able to sign into the system using the email address you entered for your Primary Contact.

While completing my application within the system, why am I getting a warning that I did not upload a required document within my application?

When uploading documents, please ensure you click on the green plus sign next to the appropriate document type. If you upload all required documents but do not click on the appropriate green plus sign, the system does not recognize the document you uploaded as that required type. For example, if you upload your 990 using the “Audit” green plus sign, the system will assume the document is an audit and not a 990, thus will assume you have not uploaded all required documents.

Are for-profit entities eligible to apply for this RFP?
No, not at this time. We recognize that legislation was recently passed adding for-profit entities to the definition of eligible entities under the Kansas Fights Addiction Act. However, the board is in the process of establishing appropriate procedures and processes to fund for-profit entities as these processes are not the same as those for non-profits and units of government.